As businesses increasingly digitize their operations, there's been a sharp rise in companies adopting tablets. However, many corporate managers face challenges like "high initial costs when purchasing" or "restrictive contracts with leases." Amidst this, "corporate tablet rental" is gaining significant attention.

This article thoroughly explains the benefits of rental, differences from purchasing and leasing, pre-introduction checkpoints, and use cases, all tailored for general affairs and IT system managers looking for comparative materials to get internal approval. This is a must-read for anyone wanting to introduce tablets reliably and efficiently while keeping costs down.

Why is "Tablet Rental for Corporations" being chosen?

Easily procure multiple units with low initial costs

When introducing tablets, purchasing incurs an initial cost of 50,000 to 100,000 yen per unit. Furthermore, a bulk purchase of multiple units can lead to unavoidable temporary financial strain. With rental, however, you can introduce them with zero initial cost, paying only a monthly fee, minimizing the impact on your cash flow. The low barrier to entry is particularly appealing to companies considering procuring 10 to 100 units.

Reliable on-site operation with support and replacement units

For tablets used daily in the field, it's crucial to have a plan for when malfunctions or defects occur. PRODIG offers a warranty against natural failures and promptly provides replacement units. Communication from inquiry to shipping is smooth, ensuring continuous field operations without interruption. Additionally, units are delivered with initial setup complete, making them easy to introduce even for departments with limited IT literacy.

No asset management required, making accounting simple

Purchasing or leasing contracts require complex accounting processes such as asset capitalization and depreciation. In contrast, rental contracts allow monthly fees to be directly recorded as expenses, simplifying financial management. This is a significant advantage for companies that want to adjust flexibly according to annual budgets or reduce the workload of their accounting department.

Comparison with Purchasing and Leasing

Flexibility of contract period and early termination

Leases typically involve long-term contracts, often for three years, and early termination is generally not allowed. Changes in the number of units or early returns are highly restricted, making them unsuitable for flexible operations. Rental, on the other hand, allows for short-term use, such as weekly or monthly, making it ideal for temporary introductions for events or training. After the period ends, you simply return the devices, eliminating the hassle of maintenance and collection.

Differences in accounting treatment (Rental = Expense, Lease = Asset)

There are also significant differences in accounting treatment. Leases are managed as assets and require depreciation, whereas rentals can be expensed directly as costs. This reduces tax management costs and makes it easier to plan for financial settlements and cash flow flexibly.

Best options for corporate use (sales/training/events, etc.)

• Short-term events/exhibitions: Cost-effective short-term rental, operable only for the required period.

• Internal training/seminars: Easy to deploy a large number of devices with identical specifications for a short period.

• Sales/field operations: Easy to deploy multiple lightweight models with long battery life.

3 Key Points to Check Before Corporate Introduction

Consistency of monthly fees, number of units, and period

Pricing structures vary depending on the device specifications, contract period, and number of units. When considering introducing multiple units, it's essential to check not only the unit price but also if the overall contract content is optimized. Additionally, whether extensions or reductions are possible mid-contract is an important decision factor.

Device specifications / Compatible options (keyboard, Apple Pencil, etc.)

Selecting the appropriate model for the intended use is also crucial. For sales, a lightweight iPad model might be suitable; for design work, Apple Pencil support; for meetings, a large screen model plus a keyboard. There's an optimal combination for each task. Check in advance if options are also available for rental.

Availability of kitting and support (whether internal setup is unnecessary)

For corporate use, it is essential that devices are ready to use from the day they arrive. It is critical to check in advance whether devices are delivered with Wi-Fi settings, business applications installed, and MDM registered, and whether support is prompt in case of a malfunction.

Effectiveness of Rental Illustrated by Use Cases

Constant use in field sales and on-site operations

For sales professionals who travel frequently or tasks requiring on-site task management and data entry, tablet portability is crucial. Choosing a lightweight model with long battery life allows for comfortable use all day. Rental enables cost-effective distribution to multiple individuals and is suitable for short-term projects.

Short-term use for new employee training and seminars

Rental is ideal for situations requiring many tablets for a limited period, such as new employee training immediately after joining the company, or seminars and presentations for external audiences. Multiple devices with identical settings can be prepared at once, making management and distribution smooth. Since they are simply returned after use, there is no need to worry about storage space.

Temporary use for events and exhibitions

At exhibitions and events, tablets serve various purposes, including visitor reception, surveys, and product presentations. With rental, you simply return the devices after the event, making dismantling the venue smooth.

Features of PRODIG Rental and Comparison with Other Companies

Flexible response from 1 unit / Nationwide delivery available

PRODIG offers flexible support for anything from 1 to dozens of units. Short-term rentals starting from just one week are also possible, making it easy to compare and consider alongside long-term contracts. Based in our Akihabara store, we also offer nationwide delivery, making our services accessible to companies in regional areas.

"Ready to use" delivery with pre-configuration

Devices are delivered with Wi-Fi settings, app installations, and MDM registration completed, minimizing the IT department's workload. They can be deployed as an immediate asset in operations from the day they arrive on-site.

Corporate invoicing / Quotation support / Akihabara store available

PRODIG offers invoicing and quotation support for corporate clients, making it easy to prepare documents for internal approval. At our Akihabara store, you can also consult with us while checking actual devices, ensuring a smooth introduction process.

Q&A | Frequently Asked Questions in Internal Proposals

What happens if there's a malfunction or loss?

PRODIG offers a warranty against natural failures and can provide replacement units and prompt support in case of trouble. In the event of loss or damage, there is a clear fee structure, making it easy to explain internally.

Can I change the number of units mid-contract?

Even during the contract period, it is possible to flexibly add units or extend the rental. Especially with short-term contracts, it's easier to respond to sudden business expansion, making it ideal for operations in a rapidly changing environment.

New or Used, which is better?

New products offer the latest features and peace of mind regarding hygiene, while used products provide significant cost benefits, and their quality is not an issue if they are maintained and checked for operation. PRODIG provides high-quality used products that have been cleaned, offering sufficient reassurance as material for internal proposals.

Finally

Corporate tablet rental is an easy and flexible solution for introduction, operation, and accounting. For managers gathering information for internal comparisons and approvals, PRODIG's corporate rental service will undoubtedly be a solid choice.

Please feel free to contact us for a free quote and consultation.

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